PAHEF announces search for Grants and Programs Associate


The Grants and Programs Associate will assist the Director of Grants and Programs in the administration of Foundation grants and programs. The G&P Associate will also be responsible for the implementation of the Foundation's international awards program.

The position reports directly to the Director of Grants and Programs and is responsible for:

Key responsibilities:

  • Assists the Director of Grants and Programs in the day to day implementation of the Foundation's grant program complying with external regulations, and internal procedures as guided by Supervisor.
    - Understand and interpret grant/proposal budgets and their implications and amendments.
  • Assure that grantees are in compliance with the terms of the agreement and approved budgets; follow up on grant payments based on the agreement terms; review extension requests, recommends remedial actions as needed, and implement when approved by supervisor.
  • Maintain needed communications with grantees in English and Spanish.
  • Assist in the preparation of grant review packages for evaluation committees, tabulate scoring, and prepare required information for the Grants Committee's evaluation and election process.
  • Perform as "ad interim" in the absence of the Director of Grants and Programs.
  • Assist, as needed, in the development of financial procedures to ensure grant making compliance with generally accepted accounting principles and donor requirements.
  • Perform due diligence on prospective grantees to assure their compliance with US legal requirements, Foundation procedures, and policies.
  • Implement Foundation's Awards for Excellence in Inter-American Public Health Program.
  • Other awards-related tasks as requested
  • Perform other duties as assigned.


Education and experience:

Bachelor's degree in a relevant area plus minimum of 3-4 years related experience in project/grant management.


Required Skills:

  • Able to clearly and effectively express ideas, thoughts and concepts, orally and in written formats in Spanish and English.
  • Understands basic accounting and financial management, and can review program budgets.
  • Ability to problem solve financial issues, identifies compliance issues and effectively channel to supervisor.
  • Must be detail oriented.
  • Promotes and generates cooperation and teamwork among internal and external contacts while working to achieve collective outcomes.
  • Ensures consistent, appropriate communication with others and maintains a positive outlook, responds resourcefully when challenges, arise and accepts responsibility for actions, learning, and change.
  • Demonstrates effective computer skills, including use of Microsoft Office Suite, intranet and Internet, and various software applications and databases used in work efforts.


Desirable Skills:

  • Knowledge of US regulations regarding international grant making.
  • Portuguese and/or French desirable.
Mayores Informes: 

To apply for this position, please send your letter and résumé to mailto:grantsdept@pahef.org.

Notas importantes: 

Please be advised that candidates for PAHEF positions must be authorized to work in the USA.